L2/02-297

From: Donovan, Deborah [mailto:ddonovan@itic.org] 
Sent: Tuesday, August 20, 2002 6:30 AM
To: Cathy Wissink
Subject: USE THIS TEXT - Procedures for Stabilized Standards

Dear Cathy-

Please use this text, I have deleted the text that did not show up as
lined through.

Have a good meeting.  Call if you have any questions.

Best Regards-

Debbie

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5.2.7.Stabilized standards

Whenever it is determined that a standard has ongoing validity and
effectiveness, but is mature and unlikely to require maintenance of any
sort, it can be designated as a stabilized standard, which removes the
requirement for periodic reaffirmation. 

In order for a standard to be declared a stabilized standard, there
must have been a previous reaffirmation, without any modifications. 

If it is determined that the standard should be designated as a
stabilized standard, the TC shall forward a package that includes all of
the following: 

a) The rationale for the recommendation.

b) The final tally of the TC vote recommending status as a stabilized
standard with copy of any unresolved negative votes and the TC  response
to each.

The TC package is forwarded to the INCITS Secretariat and the INCITS
Secretariat initiates the public review of the TC recommendation. 

a) If comments are received as a result of the public review, these
comments are forwarded to the TC that made the recommendation and the TC
will consider these comments at their next meeting, provide a response
to each commentor, and forward final TC recommendation to the INCITS
Executive Board for final action. The final TC recommendation will
contain a copy of each comment and the TC's response to each, in
addition to the information contained in paragraphs a) through d) above.

b) If there are no comments, the INCITS Secretariat will initiate an
INCITS letter
ballot for approval of the TC recommendation. If there are any
negative votes on the
INCITS letter ballot, a 15-day reconsideration ballot will be issued.
At the completion
of the letter ballot process:

If the INCITS letter ballot passed, the INCITS Secretariat submits the
recommendation to BSR for a national standard or ANSI technical report.
For an INCITS Technical Report, the reaffirmation or withdrawal will
take effect immediately. 

If the INCITS letter ballot failed, for lack of affirmative votes, and
there were no negative votes, final action is taken by the INCITS
Executive Board at its next meeting. 

If the INCITS letter ballot failed based on the number of negatives,
the recommendation is returned to the TC that originated it for further
deliberation. 

The INCITS Secretariat will maintain a list of stabilized standards.
Besides providing status of the standards, this list will be used by the
Secretariat to: 

a) Report to ANSI on reaffirmation of ANSI standards that the standard
is reaffirmed, without requiring a TC ballot or public review, 

b) Report to JTC 1 TAG on reaffirmation of ISO standards for which an
INCITS TC holds the TAG that the standard is reaffirmed, without
requiring a TC ballot or public review.

In either case, the Secretariat shall post the action on the INCITS
web site and respond to the authority requesting the reaffirmation. 

If a new work proposal is generated and adopted against a stabilized
standard, the standard will revert to maintenance status.